We streamline the purchasing process by configuring all the products you purchase and linking them to the chart of accounts. This eliminates the need for further action by the accountant and ensures accurate expense allocation.

Our product configuration process defines the next steps for purchase order confirmation. Depending on the setup, the system can either automatically register the bill or receive the product in the warehouse, followed by bill registration.

We implement robust security controls that require approval levels before confirming an order. This ensures that orders are approved before being printed as purchase orders. Prior to approval, only requests for quotations can be printed. Once approved, the document carries the authorized signature and purchase order sign-off.

Any outgoing payment must follow the standard purchase system, which ensures a unique and secure procedure for paying vendors. This process includes attaching related documents to the purchase order or vendor bill, providing proof of payment and maintaining a clear audit trail.

By using ARXION's expertise, your purchasing processes will be more efficient, secure, and accurately documented, enhancing overall operational effectiveness. 

It is the business core processor that handles all the operations resources, managing money in and out is a critical aspect that must be looked at every moment to ensure payment on time for all partners - partners are both vendors and customers -. Odoo empower this function with a lot of tools to automate the major parts using reminders, schedules and graphic chart to help the person in charge identify the needs of cash. Looking to the accounting dashboard gives you a brief yet full details about the money.

ARCXION utilizes all the tools to ensure the minimum effort spent to control the money yet accurate and up to date. We integrates the operations together with the accounting to minimize the effort for the accountant to register any record, thus maintain accounting records automatically, on time and ensure no mistakes.

Bank and Chart of Accounts reconciliation should be done daily to ensure reporting is running effectively, Balance Sheet and Profit and Loss Report may be viewed anytime without doing further closing records, and decision maker will be happy to be up to date with numbers that allows the management taking the critical decisions.

• Fixed Assets:

Records and operations such as depreciation, tracking, selling, disposing and maintenance will be managed and integrated with the Maintenance, Sales and Purchases modules.

• Current Assets:

Bank and Cash account with multiple digital book journal and payment management system that we allow a cashier to handle the bank and cash journal as much digital journals as needed and collector who manage the payments receipt and both must be match on daily basis along with bank reconciliation. The process is to receive the cash or check, then registering those receipt in the journal and match then reconcile with bank. In a matter of seconds any one access the accounting dashboard will notice the money available and any outstanding payment or receipt related to each book journal.

Inventory account balance that must always match with the items details report through cost control system to ensure stock moves in and out with the correct cost.

Receivable account will manage all the customers balances while keeping your balance sheet short and clean like the third party auditors all customers details are accessible through partner ledgers report.

Employees loan and debit control through a single account while details are accessible through partner ledger.

Due From Related Parties management in a single account and details are accessible using the partner ledgers report.

Prepaid Expenses and recording such transactions is completely automatic through the purchasing module without any interaction from the accountant.

• Equities

Capital, Legal reserve, Dividends, and Retained Earning accounts will show the business financial status in Red or Regular color. In a blink of your eye you will notice the result through the accumulation of current year net Profit or Loss which is not yet allocated to the retained earning account.

•  Liabilities:

Vendor account will manage all the vendors balances while keeping your balance sheet short and clean like the third party auditors all customers details are accessible through partner ledgers report.

Salary, Leave Pay and End of Service accounts are created to control the balance of the liabilities toward the employees short and long term benefits.

Employees credit control through a single account while details are accessible through partner ledger.

•  Income:

All company's revenue will be sorted in Income group and may include a separate income account for each activity and a separate account for other income for different activity.

Exchange rate profit and Asset sales will be registered in the income group.

•  Cost of goods Sold:

All cost related to the activity operation will be registered in independent accounts such as Raw Material, Maintenance, Wages, R&D, Delivery, Exchange Rate Loss, Stock Adjustment, Depreciation.

•  Expenses

All administration and fixed expenses will be registered in independent accounts such as Salary, Air Fare, Leave Pay, End of Service, Accommodation, Commission, Resident Permit, Medical, Contract Attestation, Communication, Hospitality, Office Supply, Marketing, Rent, Electricity and Water, Vehicle Running Cost, Insurance, Bank Charge, License Fees, Administration Expenses, Depreciation.

Analytical Accounts in Odoo is the latest technology where you can divide the same transaction cost between multi analytical account using the percentage ratio.

Budget control in Odoo can be managed and tailored to your specific need where you will get a monitoring tool for your planned amount compared with actual expenditure and deviation.. 

the Odoo Subscription Plans are used to streamline and optimize subscription-based services. Our expertise ensures that subscription orders are created quickly and accurately using preconfigured templates. We set up automatic online confirmations, customized email templates, and flexible recurrence periods to suit your business needs.

The subscription plan form we configure includes options such as naming the plan for easy identification, setting the expiration period for quotations, and enabling online confirmation through signatures or payments. We also configure automatic confirmation emails using predefined templates and set the recurrence period and duration, whether fixed or perpetual. Additionally, we allow customers to terminate subscriptions from the portal and automatically close unpaid subscriptions after a set period. We select the appropriate accounting journal for invoice recording to ensure smooth financial tracking.

By integrating subscription plans with your sales and accounting processes, we enhance customer satisfaction and operational efficiency. With ARXION's guidance, your team will master these processes, making subscription management more efficient and customer-friendly, ultimately helping your business operate at its highest potential. 

 We utilize the Odoo Time Off Module to simplify and enhance the management of employee leave. Our expertise ensures that leave requests are handled efficiently and transparently, improving overall operational workflow.

Employees can easily create time-off requests through the module. They can specify the type of leave, such as annual leave, and input detailed information, including the departure date and return date. The description field allows employees to provide additional specifications, such as the name of the airport or any other relevant details. This comprehensive approach ensures that all necessary information is captured upfront, reducing the need for back-and-forth communication.

We configure the Time Off Module to apply rules customized to your needs, ensuring that leave policies are adhered to consistently. The system facilitates approval control, eliminating the need for paper requests and streamlining the entire process. Managers can view and approve leave requests quickly, and the system can automatically handle employee replacements during their absence, ensuring that business operations continue smoothly.

By benefiting from  ARXION's expertise, your team will efficiently manage leave requests, maintain accurate records, and ensure compliance with company policies. This results in a more organized and effective leave management process, ultimately enhancing employee satisfaction and productivity.

At ARXION, we use the Odoo Appraisal Module to help you evaluate and support your employees effectively. Our approach ensures that each appraisal is detailed and complete making it easier to manage employee performance and development.

Our expertise helps you gather feedback from both employees and managers. This feedback includes employee inquiries, manager evaluations, and performance reviews. We use precise questions provided automatically in Odoo, allow selection from several templates, or you can even create your own questions modified to fit your needs. Based on the feedback, we help you set goals for employees, track their progress, and ensure continuous improvement.

We make sure that the appraisal process is organized and transparent. Employees know they are being evaluated and understand that the company supports their growth. This helps align employee values with company goals and encourages better performance. Additionally, the appraisal process highlights the contributions and value each employee brings to the company, aiding in decisions about their future with the organization. 

ARCXION uses the Odoo Contacts Module to manage and organize all your business contacts efficiently. Our approach ensures that each contact's information is complete and current, making it easier to maintain strong relationships with clients, vendors, and partners.

Our expertise ensures that detailed records are maintained for each contact, including personal details, contact information, company affiliations, roles, and interaction history. We track important dates and documents associated with each contact, ensuring timely follow-ups and compliance with any contractual obligations. 

We also ensure that all relevant documents and communication history are well-organized and easily accessible. This enables seamless communication and interaction with each contact. Additionally, we use a system for tagging and segmenting contacts based on various criteria, allowing for targeted communication and marketing efforts. We help you categorize contacts using preconfigured tags or creating new ones, making it easier to manage and retrieve contact information as needed.

By partnering with ARXION, your team can learn how to maintain an accurate and up-to-date database of contacts. We help you utilize the full potential of the Odoo Contacts Module, ensuring that your contact management processes are smooth and efficient. This ultimately enhances your ability to serve your clients and partners better, supporting your business growth and success. 

We use the Odoo Knowledge Module to centralize and share vital information within your organization. This module allows you to create, categorize, and tag content such as articles, FAQs, tutorials, and best practices. It supports multimedia content and eliminates the need for separate Word documents, enabling you to write and share information directly within the system.

Our expertise ensures that user permissions and access controls protect sensitive information while allowing authorized personnel easy access. The module also tracks usage and feedback, enabling continuous improvement. Additionally, the chat area fosters real-time discussions about the content, promoting collaboration and clarity. This integration enhances communication, informed decision-making, and efficient problem-solving.

The Odoo Project Module allows you to create and manage tasks, assign them to team members, and set deadlines. You can monitor progress through visual dashboards and timelines, ensuring that everyone stays on track. The module also supports communication and collaboration, enabling team members to discuss tasks, share files, and provide updates in real-time. 

We help you customize the Project Module to fit your specific workflows and project management needs. This includes setting up project stages, defining task priorities, and integrating with other Odoo applications such as Timesheets and Invoicing. This seamless integration ensures that project data is accurately tracked and billing is handled efficiently.

Warehouse is the term used to identify the building where we store our items in multiple locations and we can transfer those items between those location as we grow our store.

Inventory system is not only meant to manage our storage items, but any item that we use in the sales or purchase module as well, even if it a service or a consumable items.

Odoo provide a tool to control each window access and confirmation of any transaction with multi level authorization to approve any transaction.

ARCXION has a special developer who monitor and close any threat to the system and ensure each user has the correct access.

ARCXION will automate required actions according to the user needs and such process will improve according to the user experience and management needs development.

ARCXION will provide any type of report according to the user need and limited to the data input available.

Manage employees contracts and create payslip and WPS system tailored to your bank system.

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